Recommendations
The CNFD office strongly recommends:
- All local agencies elect ACH (direct deposit). Call
the CNFD office for the necessary forms.
- Food service personnel have access to a computer and
the internet for e-mail online production records, FNP system access,
food safety alerts, commodity recalls, and training information.
- All FNP system users understand the responsibility of
their system roles and responsibilities.
- All local programs will utilize the FNP system. Paper-based
forms are unacceptable.
FNP System Access and Passwords
The FNP System can be accessed from the CNFD home page.
Please bookmark this site for easy access. FNP passwords expire annually
on July 1, and users will be notified of the procedure to change passwords
prior to program renewal.
FNP User Type Definitions
The type of FNP User type assigned to an individual determines
the level of authority and type of FNP system work that can be done. FNP
User types are different than the position titles used in the FNP application,
which are: Authorized Representative, Recordkeeper, Lead Food Service
Employee Contact, and Food Distribution Contact. These are defined later
in this document.
FNP User Types are:
Primary user
- Generally the person who uses the FNP system most frequently.
- Able to perform all application and claim functions
(view, add, update and delete) on the FNP system and can add sponsor
users.
Secondary user
- Generally a back-up to the primary user.
- Able to perform all application and claim functions
(view, add, update and delete).
Authorized Financial Representative
- This person is responsible for financial aspects of
the program, will receive email notification that transmittals are
available for viewing and that payments have been processed.
- May be the business manager, recordkeeper, director,
administrative support personnel or superintendent.
- The name of this person is currently stored in a sponsor
ID screen that is available only to CNFD staff. However, this will
be changed soon to allow local access. Sponsors must currently notify
CNFD to update/change the Authorized Financial Representative information.
Sponsor applications only
- Is able to work in application screens only. Can view
other screens.
Sponsor claims only
- Is able to work in claim screens only. Can view other
screens.
Sponsor view only
- Can view only, make no FNP system changes.
Commodity customer user
- Can work in preference surveys, commodity shipments,
commodity receiving and year-end reports.
Commodity customer receive only
- Can work in commodity receiving only.
FNP Position Titles
FNP position titles are those that have been historically
used by CNFD.
FNP Position Titles are:
Authorized Representative
- Responsible for the management and administration of
the local program. This person is generally the school superintendent
or food service director, but can be the recordkeeper or business
manager. It is recommended that local agencies give careful consideration
to the person assigned this important role. May receive FNP system
e-mail, depending on selection made on the sponsor application.
Recordkeeper
- Responsible for most of the nutrition program records.
Generally works in administrative support, or is the business manager.
Is generally also classified as the FNP Primary User. May receive
FNP system e-mail, depending on selection made on the sponsor application.
Food Distribution Contact
- May also be identified as the authorized representative,
recordkeeper or lead food service employee (identified on the Site
Application). Will receive FNP e-mail related to the commodity program.
- May be the same person as Recordkeeper and/or Authorized
Representative.
Lead Food Service Employee
- Will be the kitchen manager or head cook.
- Responsible for food service management and production
responsibility at the site level.
- Sanitation/safety training requirements will be tracked
using this person’s address and/or e-mail.
- Will generally have view access to applications and
claims in the FNP system. However, if this person will have responsibilities
for commodity preference surveys and shipping/receiving, the primary
user must permit “commodity customer user” screen access. See FNP
user types and responsibilities.
|
